Development Assistant, Donor Engagement and Communications

We Are Committed to an Inclusive Workplace

At the Philadelphia Museum of Art, we actively seek to employ a diverse group
of people who embody our organizational values. We welcome and encourage
individuals of all backgrounds to apply, especially those from historically
marginalized and underrepresented groups in the museum field, who are
inspired by our shared purpose and enjoy working collaboratively with others.

We are proud to be an equal opportunity employer. All qualified applicants
will receive consideration for employment without regard to age, ancestry,
citizenship or immigration status, color, disability, ethnicity, familial
status, gender identity and/or expression, genetic information, marital
status, national origin, race, religion, sex, sexual orientation, veteran
status, or any other protected status. 

How You Will Contribute

The Development Assistant for Donor Engagement and Communications provides
administrative support to the Director of Donor Engagement and Communications
as well as broader program support for both halves of the team.

Specifically, you will

Provide support to the Director of Donor Engagement and Communications
related to the day-to-day operations of the team.
Assist with administrative processes by implementing office procedures and
systems, including tasks related to the Raiser’s Edge donor database,
Spiceworks virtual ticket system, Campaign Monitor email marketing system,
work orders for the Editorial and Graphic Design department and Photography
Studio, invoice transmittals with the Finance department, and more.
Provide assistance for all events and programs managed by Donor Engagement,
including tasks related to compiling invitation lists, sending out mailings,
tracking RSVPs, processing returned mail, and day-of staffing.
Provide assistance for select communications projects managed by Donor
Communications, including tasks related to the magazine, newsletter, impact
reports, stewardship reports, publications, letters, proposals, and other
reports.
Draft select templated correspondence, including acknowledgment letters.
Support stewardship and donor recognition activities in collaboration with
the Director of Donor Engagement and Communications.
Assist with agendas and follow-up minutes for significant meetings and
programs, as assigned.
Serve as a checks-and–balances system to ensure Director of Donor
Engagement and Communications manages all deadlines.
General office duties shared with all Development Assistants and
Coordinators, including answering general phone line and collecting mail,
assisting with large projects and mailings, etc.
Your background and experience include

Exceptional written and oral communication skills
Strong organizational skills, attention to detail, and the ability to be
flexible and creative.
Computer proficiency including Microsoft Word and Excel required.
Knowledge of Raiser’s Edge desirable.

Position and Compensation Details

The hourly rate for this position is $16.75.
This position is full-time, non-exempt, and 35 hours per week
This position is part of the AFSCME Local 397 bargaining unit
This position reports to the Director of Donor Engagement and Communications
Physical Requirements:
Able to remain stationary for extended periods of time, to utilize computers
and other office equipment required of this job, to perform physically
administrative duties in a typical interior office environment, gallery, or
exhibit space, and to access most public and staff areas of the museum
campus.
Able to regularly set up, adjust, and operate a computer/keyboard and other
office equipment used to generate work/transmit data.
Able to move up to 40 pounds
COVID-19 vaccination required
Background check required after a conditional job offer is made.
Consideration of the background check will be tailored to the requirements of
the job.
Institutional Requirements

Upholds the professional standards of the field, always acts in a manner that
is consistent with the best interests of the museum and protects and enhances
its reputation and standing within the community of museums.
Adheres to the museum’s code of ethics and Employee Handbook and avoids any
real or perceived conflicts of interest.
Shows respect for co-workers and visitors and an understanding of and
appreciation for the diversity of the museum’s staff, volunteers, and
audiences.
Maintains confidentiality.
Adheres to all museum protocols, procedures, rules, and policies.

Application Timeline

Applications will be reviewed on a rolling basis. We encourage candidates to
apply early as the position will close once we have a robust applicant pool,
or a candidate has been selected.

What We Offer

Our employees are at the center of the museum. As an employee, you will have
access to numerous museum perks including, but not limited to:

Free general admission to the museum for you and your immediate family
Discounted guest tickets for admission
Discounts on gift memberships
Special staff tours and presentations from our curatorial and conservation
teams
Discounts at the museum restaurant, museum cafés, and museum retail and
online stores
We offer a comprehensive benefits package for employees* including:

Medical, dental, and vision benefits
Fully paid short-term disability insurance, long-term disability insurance,
and life insurance
Health savings or flexible spending account program
Retirement savings program with museum match
Paid vacation, personal days, sick days, and holidays
*Eligibility for certain benefits is based on a variety of factors including
the employee’s regular schedule and tenure.