The Martha Hamilton Morris Archivist
Philadelphia Museum of Art
We Are Committed to an Inclusive Workplace
At the Philadelphia Museum of Art, we actively seek to employ a diverse group
of people who embody our organizational values. We welcome and encourage
individuals of all backgrounds to apply, especially those from marginalized
and underrepresented groups in the museum field, who are inspired by our
shared purpose and enjoy working collaboratively with others.
We are proud to be an equal opportunity employer. All qualified applicants
will receive consideration for employment without regard to age, ancestry,
citizenship or immigration status, color, disability, ethnicity, familial
status, gender identity and/or expression, genetic information, marital
status, national origin, race, religion, sex, sexual orientation, veteran
status, or any other protected status.
How You Will Contribute
The Martha Hamilton Morris Archivist is responsible for managing and
overseeing all aspects of the Museum Archives program, including appraisal,
records management, manuscript donation, accessioning, arrangement,
description, preservation, reference, instruction, oral history, grant
writing, donor relations, and exhibition preparation.
Specifically, you will:
• Develop goals, objectives, and strategies to manage the Archives in
concert with the Library. Establish and implement governing policies,
workflows, forms, and guidelines according to best practice standards.
• Supervise Archives staff, volunteers, and interns on all archives related
activities. Provide training, guidance and coaching with assignments as
needed, troubleshoot problems, and evaluate work.
• Manage the Museum's institutional digital preservation program, including
its digital repository, Preservica, and collection management system,
• Oversee the Records Management program and provide guidance on all
issues, especially with appraisal and disposition to determine the
suitability of records series for the Archives.
• In consultation with the Director, serve as point person and coordinator
for manuscript donations to the Archives.
• Oversee the processing of archival collections including arrangement,
description, preservation, and priority setting.
• Ensure long-term maintenance and sustainability of the Duchamp Research
Portal. Perform outreach and promotional activities. Maintain a technical
understanding to liaise with vendor for support. Organize and lead meetings
with current and future project partners. Produce reports and documentation.
• Integrate and support the Archives in cross-institutional initiatives and
projects relating to preservation, data management, and digital publishing.
• Work with the Library and Archives staff, such as providing desk
coverage, and assist with related duties as assigned.
Your background and experience include:
• Master’s degree in arts, humanities, or history with archival/public
history specialization/ certification and/or a Master of Library or
Information Science degree, with strong archival focus or its equivalent in
education, theory, and practice.
• Experience managing in an archives environment, with progressive levels
of responsibility and supervisory experience.
• Knowledge of current archival issues and trends, particularly in relation
to born-digital records, digitization, and descriptive standards.
• Excellent verbal and written communication skills, including public
• Strong interpersonal skills, with the ability to interact well with staff
and the public and a demonstrated ability to manage a variety of skilled
staff and volunteers.
• Excellent administrative and organizational skills with an attention to
detail and accuracy.
• Experience with Preservica and ArchivesSpace desired
• Experience with concepts related to digital archives projects such as
digitization workflows, metadata standards (EAD, PREMIS, RDF, etc.) and
creation, linked data, APIs, and the International Image Interoperability
• A basic understanding of intellectual property law, including fair use
and similar copyright issues desired
Position and Compensation Details
• The minimum salary for this position is $57,000.
• This position is full-time, exempt, and 35 hours per week.
• COVID-19 vaccination required.
Applications will be reviewed on a rolling basis. We encourage candidates to
apply early as the position will close once we have a robust applicant pool
or a candidate has been selected.
What We Offer
Our employees are at the center of the museum. As an employee, you will have
access to numerous museum perks including, but not limited to:
• Free general admission to the museum for you and your immediate family
• Discounted guest tickets for admission
• Discounts on gift memberships
• Special staff tours and presentations from our curatorial and
• Discounts at the museum restaurant, museum cafés, and museum retail and
We offer a comprehensive benefits package for employees* including:
• Medical, dental, and vision benefits
• Fully paid short-term disability insurance, long-term disability
insurance, and life insurance
• Health savings or flexible spending account program
• Retirement savings program with museum match
• Paid vacation, personal days, sick days, and holidays
*Eligibility for certain benefits is based on a variety of factors including
the employee’s regular schedule and tenure.