Collections Storage Manager

Date Posted
Close Date
2600 Benjamin Franklin Parkway Philadelphia, PA 19130
Job Type

Philadelphia Museum of Art

We Are Committed to an Inclusive Workplace
At the Philadelphia Museum of Art, we actively seek to employ a diverse group of people who embody our organizational values. We welcome and encourage individuals of all backgrounds to apply, especially those from marginalized and underrepresented groups in the museum field, who are inspired by our shared purpose and enjoy working collaboratively with others.

We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status.

How You Will Contribute
Under the direction and in support of the Director of Registration, the Collection Storage Manager oversees the stewardship of the collection housed in the offsite storage facility and temporary storage in the main building, as well as the supervision of art technicians. The Collection Storage Manager is responsible for organizing, recording, and facilitating all movement of the art objects into, within, and out of the offsite storage facility, including scheduling and coordinating shipments with fine arts shippers. This individual provides oversight for movement of works of art for photography projects and student/scholar access to works of art at the facility. In collaboration with Facilities & Operations, the Collection Storage Manager monitors and reports on building conditions as it relates to the storage of the art. In addition to collection management, the position has registrar and art handling responsibilities and supervises a team of art technicians.

Specifically, you will:
Provide Collection Management Oversight

  • Oversee object storage and facilitate the care and control of the collection housed in the offsite storage facility, and temporary storage in the main building

  • Maintain the physical order and organization of works of art; tag artworks and label crates, packing and accessories

  • Recommend and implement procedures to ensure the proper care, preservation, and security of the collection

  • Oversee, coordinate, implement and document object movement (to, from, and within the storage facility) including packing and shelving

  • Coordinate and oversee shipments between buildings with fine arts shippers and contractors, including soliciting estimates and scheduling shipments

  • Notify appropriate curatorial and other departments with updated transfer information

  • Organize and implement inventory projects

  • Implement collection policies and procedures and make recommendations for improvements

  • Pull objects for curatorial, conservation, and student/scholar access

  • Perform special projects as assigned

  • Perform other duties as assigned

Provide Information Management

  • Log object movement and locations into The Museum System (TMS)

  • Maintain accurate records and files (physical and digital) of works housed in or moving to/from the storage facility

  • Create itineraries for transfer of artworks between the Main building, offsite storage, and the Perelman building

Provide Facility Oversight

  • Identify and report or mitigate maintenance issues

  • Work closely with Facilities and Protection Services to monitor the facility, security efforts, and environment and report issues to the Director of Registration and other appropriate staff

  • Maintain the emergency response plan

Supervise of Art Technicians

  • Be responsible for the development and implementation of training, procedures, and protocol for art technicians.

  • Schedule and coordinate art movement and packing by technicians.

  • Act as liaison with registrars, conservators, and curators regarding projects and coordination of art movement.

  • Drive fine arts vehicle to supplement existing art technician team as needed.

Your background and experience include:

  • Bachelor’s degree in a related field or equivalent experience working in collections management

  • Several years of registrar or collections management experience

  • Excellent collection cataloging experience

  • Strong organizational and risk assessment skills

  • Excellent communication skills

  • Exceptional attention to detail and can maintain accuracy while handling large amounts of sensitive data

  • Ability to work in environment with multiple and changing priorities

  • Strong computer skills with experience in collections management software

  • Knowledge of art handling procedures

Position and Compensation Details

  • The minimum salary for this position is $50,000.

  • This position is full-time, exempt, working 35 hours per week.

  • This position requires the ability to act as an emergency responder with 24/7 on-call status.

  • This position requires a current valid drivers’ license and good driving record.

  • This position reports to Director of Registration

Physical requirements:

  • Able to remain stationary for extended periods of time, to utilize computers and other office equipment required of this job, to perform physically administrative duties in a typical interior office environment, gallery, or exhibit space, and to access most public and staff areas of the museum campus

  • Able to perform work at both the offsite storage facility and other buildings operated by the museum

  • Able to move up to 75 pounds as well as move through the buildings and work independently to move art

  • Able to use (or be trained to use) forklift and other equipment necessary to access works of art
    COVID-19 vaccination required.

  • Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

Institutional Requirements

  • Upholds the professional standards of the field, always acts in a manner that is consistent with the best interests of the museum, and protects and enhances its reputation and standing within the community of museums.

  • Adheres to the museum’s code of ethics and Employee Handbook and avoids any real or perceived conflicts of interest.

  • Shows respect for co-workers and visitors and an understanding of and appreciation for the diversity of the museum’s staff, volunteers, and audiences.

  • Maintains confidentiality.

  • Adheres to all museum protocols, procedures, rules, and policies.

Application Timeline:
Applications will be reviewed on a rolling basis. We encourage candidates to apply early as the position will close once we have a robust applicant pool or a candidate has been selected.

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