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We welcome and encourage individuals of all backgrounds to apply, especially those from marginalized" ] ] 2 => array:2 [ "tag" => "link" "attributes" => array:2 [ "rel" => "canonical" "href" => "https://transwork.org/jobs/executive-assistant-director-development" ] ] 3 => array:2 [ "tag" => "meta" "attributes" => array:2 [ "property" => "og:image" "content" => "https://transwork.org/sites/default/files/styles/banner/public/2018-08/placeholder.jpg" ] ] 4 => array:2 [ "tag" => "meta" "attributes" => array:2 [ "property" => "og:image:url" "content" => "https://transwork.org/sites/default/files/styles/banner/public/2018-08/placeholder.jpg" ] ] 5 => array:2 [ "tag" => "meta" "attributes" => array:2 [ "property" => "og:image:secure_url" "content" => "https://transwork.org/sites/default/files/styles/banner/public/2018-08/placeholder.jpg" ] ] 6 => array:2 [ "tag" => "meta" "attributes" => array:2 [ "name" => "twitter:image" "content" => "https://transwork.org/sites/default/files/styles/banner/public/2018-08/placeholder.jpg" ] ] ] "path" => array:1 [ 0 => array:3 [ "alias" => "/jobs/executive-assistant-director-development" "pid" => "498" "langcode" => "en" ] ] "menu_link" => [] "body" => array:1 [ 0 => array:3 [ "value" => """ <p>We Are Committed to an Inclusive Workplace<br />\r\n At the Philadelphia Museum of Art, we actively seek to employ a diverse group<br />\r\n of people who embody our organizational values. We welcome and encourage<br />\r\n individuals of all backgrounds to apply, especially those from marginalized<br />\r\n and underrepresented groups in the museum field, who are inspired by our<br />\r\n shared purpose and enjoy working collaboratively with others.</p>\r\n \r\n <p>We are proud to be an equal opportunity employer. All qualified applicants<br />\r\n will receive consideration for employment without regard to age, ancestry,<br />\r\n citizenship or immigration status, color, disability, ethnicity, familial<br />\r\n status, gender identity and/or expression, genetic information, marital<br />\r\n status, national origin, race, religion, sex, sexual orientation, veteran<br />\r\n status, or any other protected status.</p>\r\n \r\n <p>How You Will Contribute<br />\r\n The Executive Assistant provides administrative support to the Director of<br />\r\n Development to facilitate all aspects of the Museum’s fundraising programs.<br />\r\n This individual works closely with all Development staff, other Museum staff,<br />\r\n Trustees, donors, and volunteers to coordinate information, meetings, events,<br />\r\n and processes to maximize philanthropic support and communication. The<br />\r\n position requires confidentiality, discretion, diplomacy, and the ability to<br />\r\n perform in a high-volume, fast-paced office environment with minimal<br />\r\n supervision.</p>\r\n \r\n <p>Specifically, you will:<br />\r\n • Provide Director with daily support by ensuring that all projects, works<br />\r\n in progress, and relationships with both internal and external constituents<br />\r\n receive timely focus.<br />\r\n • Support constituent relationships on behalf of the Director especially<br />\r\n those with members of the Board of Trustees, staff of the Philadelphia Museum<br />\r\n of Art, donors, and volunteers; and exercises considerable discretion and<br />\r\n confidentiality in all matters.<br />\r\n • Organize, maintain, and retrieve electronic and paper files of all<br />\r\n correspondence, memos, proposals, etc. generated and received by the<br />\r\n Director.<br />\r\n • Answer, screen, and direct calls as appropriate.<br />\r\n • Maintain Director’s calendar on paper and electronically, and<br />\r\n coordinate meetings, events, and programs for the Director with staff,<br />\r\n trustees, constituents, colleagues, and others.<br />\r\n • Help to respond to internal and external inquiries and prepares and<br />\r\n distributes written/electronic correspondence and information.<br />\r\n • Assist with preparations for Committee and Board meetings. Runs and<br />\r\n requests specialized reports for Director and other stakeholders.<br />\r\n • Regularly attend and support development cultivation and stewardship<br />\r\n events.<br />\r\n • Order catalogues yearly, maintain budgets, oversee delivery and<br />\r\n departmental distribution. Maintain catalogue closet.<br />\r\n • Reconcile company credit card reconciliation for Development department<br />\r\n • Process invoices via Concur.<br />\r\n • Work as requested on special initiatives and projects.<br />\r\n • Greet and assist guests and visitors with attention and respect and<br />\r\n facilitate their requests and questions.<br />\r\n • Organize travel and ancillary arrangements for the Director and prepare<br />\r\n detailed itineraries when necessary.<br />\r\n • Receive and maintain RSVPs and invitation information.<br />\r\n • Use Raiser’s Edge to access donor records/information and enter<br />\r\n Director’s actions and proposals.<br />\r\n • Order and maintain office supplies including PMA stationery.<br />\r\n • Organize Development staff and holiday internal events.<br />\r\n • Other duties as assigned.</p>\r\n \r\n <p>Your background and experience include:<br />\r\n • Several years of experience in administrative support position.<br />\r\n • Excellent communication skills.<br />\r\n • Must be proficient in all Microsoft Office products, specifically<br />\r\n Outlook, Word, Excel and PowerPoint. Raiser’s Edge experience strongly<br />\r\n preferred.<br />\r\n • Experience in a professional environment demanding thoughtfulness and<br />\r\n confidentiality with ability to relate well to people from many different<br />\r\n backgrounds.<br />\r\n • Professional demeanor, especially under pressure.<br />\r\n • Strong attention to detail and ability to work accurately under deadline.<br />\r\n • Undergraduate degree or equivalent relevant experience.</p>\r\n \r\n <p>Position and Compensation Details<br />\r\n • The hourly rate for this position is $23.63<br />\r\n • This position is full-time, non-exempt, and 35 hours per week<br />\r\n • This position reports to the Director of Development<br />\r\n • Physical requirements:<br />\r\n o Able to remain stationary for extended periods of time, to utilize<br />\r\n computers and other office equipment required of this job, to perform<br />\r\n physically administrative duties in a typical interior office environment,<br />\r\n gallery, or exhibit space, and to access most public and staff areas of the<br />\r\n museum campus<br />\r\n o Able to regularly set up, adjust, and operate a computer/keyboard and other<br />\r\n office equipment used to generate work/transmit data.<br />\r\n • COVID-19 vaccination required.<br />\r\n • Background check required after a conditional job offer is made.<br />\r\n Consideration of the background check will be tailored to the requirements of<br />\r\n the job.</p>\r\n \r\n <p>Institutional Requirements<br />\r\n • Upholds the professional standards of the field, always acts in a manner<br />\r\n that is consistent with the best interests of the museum, and protects and<br />\r\n enhances its reputation and standing within the community of museums.<br />\r\n • Adheres to the museum’s code of ethics and Employee Handbook and avoids<br />\r\n any real or perceived conflicts of interest.<br />\r\n • Shows respect for co-workers and visitors and an understanding of and<br />\r\n appreciation for the diversity of the museum’s staff, volunteers, and<br />\r\n audiences.<br />\r\n • Maintains confidentiality.<br />\r\n • Adheres to all museum protocols, procedures, rules, and policies.</p>\r\n \r\n <p>Application Timeline<br />\r\n Applications will be reviewed on a rolling basis. We encourage candidates to<br />\r\n apply early as the position will close once we have a robust applicant pool<br />\r\n or a candidate has been selected.</p>\r\n \r\n <p>What We Offer<br />\r\n Our employees are at the center of the museum. As an employee, you will have<br />\r\n access to numerous museum perks including, but not limited to:</p>\r\n \r\n <p>• Free general admission to the museum for you and your immediate family<br />\r\n • Discounted guest tickets for admission<br />\r\n • Discounts on gift memberships<br />\r\n • Special staff tours and presentations from our curatorial and<br />\r\n conservation teams<br />\r\n • Discounts at the museum restaurant, museum cafés, and museum retail and<br />\r\n online stores</p>\r\n \r\n <p>We offer a comprehensive benefits package for employees* including:</p>\r\n \r\n <p>• Medical, dental, and vision benefits<br />\r\n • Fully paid short-term disability insurance, long-term disability<br />\r\n insurance, and life insurance<br />\r\n • Health savings or flexible spending account program<br />\r\n • Retirement savings program with museum match<br />\r\n • Paid vacation, personal days, sick days, and holidays</p>\r\n \r\n <p>*Eligibility for certain benefits is based on 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