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Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.</p><h4>Moving: </h4><p>Approximately 80%+ of time is spent seated while working at a desk. </p><p>Ability to occasionally transport up to 25 lbs. of files, equipment or supplies. Ability to move to access files, equipment or supplies.</p><h4>Vision Requirements:</h4><p>This position requires extended time on the computer.</p><h4>Communication Requirements: </h4><p>Clearly communicate in person, by phone, and by video conference. Communicate with others in conversational and written English. Multilingual (Vietnamese or Spanish preferred) individuals are strongly encouraged to apply.</p><h4>Working Conditions: </h4><p>Position operates in hybrid work setting comprised of the Barnes’ Philadelphia campus and remote work setting indicated by the employee at their documented home address.</p><p>Position requires extended time on the computer</p><h3>Job Responsibilities:</h3><h4>Executive Assistant to Deputy Director</h4><ul><li>Provide administrative support for the Deputy Director for Community Engagement, including calendar management, expense processing, presentation/report preparation, and travel booking.</li></ul><h4>Event/Programming Support</h4><ul><li>Assist in program development, brainstorming, and planning for a variety of AED events and initiatives, including month First Friday, PECO Free First Sunday Family Day, Young Professionals Night, Barnes on the Block and other special events and partnerships. </li><li>Work collaboratively across multiple internal departments and external partners to assist in the execution of AED programming.</li><li>Work with designated AED colleagues on administrative tasks related to programming, such as facilitating payments, booking travel and hotel accommodations for programming partners, coordinating catering orders, etc. </li><li>Support programs and events both onsite and in-community throughout the Philadelphia region. </li><li>At times, this position requires working with and facilitating activities with young learners and families. </li><li>With the support of AED colleagues, maintain data management systems across a variety of AED programs and events, including admissions and audience survey data.</li></ul><h4>AED Administrative Coordination</h4><ul><li>Draft and format departmental correspondence and create mailing lists as necessary.</li><li>Manage departmental meetings including scheduling, coordinating content, note-taking, and post-meeting follow up, and work with members of AED to develop robust agendas for the bi-weekly AED team meeting.</li><li>Work with designated AED colleagues to plan any externally facing meetings or conferences, including the preparation of presentations or other visual materials.</li><li>Work with colleagues across the museum to ensure seamless communication and coordination with AED.</li><li>Work collaboratively with colleagues across the organization.</li><li>Perform other duties as requested. </li></ul><h3>Organization-Wide Competencies:</h3><ol><li>Accountability:<ol><li>Prepares for work assignments and meetings,</li><li>Conducts thorough fact-finding, decision-making and/or follow through,</li><li>Admits mistakes and errors and informs others when one is not able to meet a commitment.</li></ol></li><li><p>Job Quality:</p><p>a. Dependably demonstrates job knowledge necessary for the position,</p><p>b. Produces timely, accurate, high quality work output,</p><p>c. Prioritizes work responsibilities effectively and produces work quantity expected for the role.</p></li><li>Service:<ol><li>Identifies problems and collaborate with others to devise and create effective solutions.</li><li>Interacts and communicates with fellow employees in a manner that promotes a harmonious and cooperative working environment in accordance with our Core Values.</li><li>Facilitates open communication and keeps an open mind about new ideas.</li></ol></li><li>Leadership:<ol><li>Sets a good example for others,<ol><li>Demonstrates ethical decision-making and communication,</li><li>Makes decisions. Uses a solution-oriented, collaborative approach.</li></ol></li></ol></li><li>Collaboration:<ol><li>Seeks win-win outcomes in decision-making,</li><li>Shows a proactive, inclusive, helpful, and respectful attitude to colleagues, guests and others,</li><li>Takes initiative to contribute to diversity, equity, inclusion, and accessibility initiatives.</li></ol></li><li>Empowerment (Supervisors):<ol><li>Directs others’ work effectively with adequate goalsetting, accountability, delegation, supervision, conflict resolution, accessibility to support and resources,</li><li>Motivates team to meet short- and long-term goals: individual, department and strategic plan,</li><li>Creates environment for staff development.</li></ol></li><li>Administration (Supervisors):<ol><li>Meets goals related to revenue targets, expense control, program fees, etc.,</li><li>Develops/manages budget in keeping with organizational priorities,</li><li>Follows protocols and reporting requirements set by other departments (HR, IT, Facilities, etc.),</li><li>Collects and analyzes data effectively,</li><li>Documents work accurately and consistently, shares information appropriately.</li></ol></li></ol>" "summary" => "" "format" => "full_html" ] ] "field_agree_to_allow" => [] "field_agree_to_receive" => [] "field_application_deadline" => [] "field_application_instructions" => array:1 [ 0 => array:2 [ "value" => "<p>Please apply through the Barnes Foundation page (linked below):</p><p>Applications will be considered on a rolling basis, we recommend applying as soon as you are able to. </p>" "format" => "full_html" ] ] "field_application_start_date" => [] "field_business_name" => array:1 [ 0 => array:1 [ "value" => "The Barnes Foundation" ] ] "field_company_logo" => array:1 [ 0 => array:7 [ "target_id" => "1103" "alt" => "The Barnes Foundation" "title" => "" "width" => "587" "height" => "250" "entity" => array:11 [ "fid" => array:1 [ 0 => array:1 [ "value" => "1103" ] ] "uuid" => array:1 [ 0 => array:1 [ "value" => "82736646-49f9-49ec-8c72-eb356af0002b" ] ] "langcode" => array:1 [ 0 => array:1 [ "value" => "en" ] ] "uid" => array:1 [ 0 => array:3 [ "target_id" => "24" "message" => "Recursion detected." 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