Please submit a cover letter and resume with your online application.

We Are Committed to an Inclusive Workplace
At the Philadelphia Museum of Art, we actively seek to employ a diverse group of people who embody our organizational values. We welcome and encourage individuals of all backgrounds to apply, especially those from traditionally underrepresented groups in the museum field, who are inspired by our shared purpose and enjoy working collaboratively with others.

We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status.

How You Will Contribute
The Donor Engagement Coordinator will provide a high level of organization and task management to support a variety of programs, events, benefits activation, and other donor engagement activity.

Reporting to the Senior Manager of Donor Engagement, this person is responsible for logistical support of all Development programs and events, including but not limited to Leadership Annual Giving, affinity groups, Corporate Partners, Fiske Kimball Society, Anne d’Harnoncourt Society, exhibition openings, gallery dedication events, and campaign events, by coordinating schedules, calendars, tickets and list requests, budgets, invoices, reporting, RSVP, and tracking documents; overseeing email
communications related to events and programs in email systems; compiling information pulled from the Zoom account for digital programs; and communicating with Development staff, other museum colleagues, and any vendors about timelines, expectations, and goals as requested by the Senior Manager of Donor Engagement.

Specifically, you will:
•       Provide logistical support for all digital and in-person Development programs and events, under the guidance of the Senior Manager of Donor Engagement
•       Attend meetings and take minutes regarding budgets, event logistics, assignments for Development staff and internal partners, including Executive Office, Special Events, Special Exhibitions, curatorial liaisons, curatorial departments, Editorial and Graphic Design, Marketing, Membership, Education and Public Programs, and others
•       Coordinate timelines for requests to Development staff and institutional colleagues, including Raiser’s Edge updates, events, mailing lists for program/event-related print or email communications, and remarks, then circulate for review within Development and internal program partners, as needed
•       Submit requests to Development and institutional colleagues, including events creation and related updates, mailing lists, design requests for program/event-related print or email communications, and remarks, then circulate for review within Development and internal program partners, as needed
•       Create Save-the-dates, evites, pre and post-event follow up messages in CreateSend and Zkipster, and circulate for review within Development and with internal partners following the standard process for approvals
•       Administer Zkipster, voicemails, and emails for RSVPs and Zoom registrations for all donor programs and events (log phone, email, and Zoom responses; follow-up with staff and/or invitees as necessary)Serve as check-in lead for all in-person Development events and serve as event lead for select turnkey donor programs as assigned.
•       Assist the Senior Manager with other tasks as requested to support program and event planning including mailings, returned mail, and day-of staffing

Your background and experience include:
•       Administrative experience, preferably in a high volume or similar setting.
•       Event planning and/or production experience a plus
•       Ability to multi-task with precision and accuracy
•       Extremely detail oriented, with a focus on data entry and processes
•       Excellent organizational and time management skills with the capacity to take ownership over established processes with minimal supervision and excellent judgment, with the skill to be discrete when dealing with sensitive information
•       Proficiency in MS Office Suite

Position and Compensation Details:
•       The salary for this position is $37,000.
•       This position is full-time, non-exempt and 35 hours per week.
•       This position is part of the AFSCME Local 397 bargaining unit.
•       COVID-19 vaccination required.

What We Offer
Our employees are at the center of the museum and we encourage everyone to be actively engaged in museum culture and activities.  As an employee, you will have access to numerous museum perks including, but not limited to:

•       Free general admission to the museum for you and your immediate family
•       Discounted guest tickets for general admission and special exhibitions
•       Discounts on gift memberships
•       Special staff tours and presentations from our world-renowned curatorial staff
•       Discounts at the museum restaurant, all museum cafés, and museum retail stores

We offer a competitive benefits package for employees* including:

•       Medical, dental, and vision benefits
•       Fully paid short-term disability insurance, long-term disability insurance, and life insurance
•       Health savings or flexible spending account program
•       Retirement savings program with museum match
•       Paid vacation, personal days, sick days, and holidays

*Eligibility for certain benefits is based on a variety of factors including the employee’s regular schedule and tenure.