Applications will be open until January 28, 2024, with the desired start time in early March, 2024.

Please send a resume and letter of interest as a single PDF attachment with your name and subject line “Associate Producer candidate” to hr@wilmatheater.org

The Wilma Theater seeks someone with experience in theater contracting and artistic producing to serve as Associate Producer in the Wilma’s Artistic Department.

The Wilma Theater creates living, adventurous art, presenting bold, original, well-crafted, thought-provoking productions that represent a range of voices, viewpoints, and styles. The Wilma’s organizational values were developed through conversations with Wilma staff, board, and HotHouse Company members. Our organizational values are curiosity, courage, care, rigor, joy, collaboration, and liberation.

The Associate Producer will contribute meaningfully to the organizational culture of the Wilma and will advocate to advance our values on an organizational, local, and national scale. This person will take part in cross-departmental work, company-wide EDI work and anti-bias training as we further our commitment to being an inclusive, anti-racist organization.

Wilma Theater Artistic Department mission: We courageously dream, develop, and curate the Wilma’s Artistic Vision by selecting the plays we produce and the artists who make them in service of the mission “to present bold, original, well-crafted productions that represent a range of voices, viewpoints and styles.” We prioritize care and liberation by centering our artists and audiences in all our work.

Position Summary

The Associate Producer reports to the Associate Artistic Director and works alongside the Artistic Director cohort and the Artistic intern.

The Associate Producer supports the Associate Artistic Director in execution of the cohort of Artistic Directors’ vision and manages the department’s contracting responsibilities. They are responsible for supporting the Associate Artistic Director in ensuring all departmental administrative tasks in the realm of company management, casting, budget, communications within the department and from Artistic to other departments, and workshops are executed fully and well. They are also responsible for producing ancillary events connected to Wilma productions.

Responsibilities

• Produce all developmental workshops.
• Produce ancillary events such as talkbacks, first rehearsals and closing toasts
• Maintain clear records of Artistic budget expenses throughout the season.
• Supervise the Artistic Intern (a part-time compensated position for the fall and spring semesters)
• Oversee contracting of all Actors, Stage Managers, Director, Dramaturgs, and Choreographers and act as administrative liaison for all employed as such. Ensure equitable contracts and healthy and safe working environments.
• Communicate with LORT council, Actor’s Equity Association, and Stage Directors and Choreographers Society to ensure ongoing strong relationship between the Wilma and these entities
• Coordinate all auditions, including EPAs and invited auditions.

Duties and Functions

• Support Associate Artistic Director in management of HotHouse Acting Company
• Attend first reads, designer runs, final dress, and preview performances of mainstage productions, offering feedback to the director.
• Scout plays, playwrights, directors, designers and actors by seeing local and national productions and attending play festivals; with an emphasis on local scouting.
• Participate in season planning and artistic vision conversations: advocate for voices from outside the dominant culture and anti-racist practices in all planning and visioning conversations.

Organizational Participation

• Attend staff meetings
• Provide information for and feedback on marketing materials and grants as requested
• Compile and share artist billing details for season productions with staff
• Support Development Department with entertainment portion of events such as the Fete, as needed.

Professional Development

• Attend play festivals and industry conferences
• Attend local and national productions

Position Qualifications

• Minimum of 5 years demonstrated experience in arts administration or other relevant administrative experience.
• Experience in contracting work for a unionized regional theater preferred. LORT Equity and Stage Directors and Choreographers contracting experience ideal.
• Must have experience negotiating and writing licensing contracts, preferably with playwrights.
• Experience producing events required
• The ideal candidate can multi-task and is highly organized.
• Seeking a candidate who likes to collaborate, loves supporting artists, and prioritizes care and joy in their work with others.
• The ideal candidate is proficient in remote-work software and systems, with the ability to learn Microsoft 365 and project management and video conference tools.

Compensation and Benefits

This is a full-time, exempt role with an annual salary in the low $40,000s.

Benefits include 85% payment of toward group health plan including vision, dental insurance, generous paid time off, 403(b) retirement plan, employee assistance program, and other benefits such as complimentary tickets to Wilma productions, various free and low-cost workshops and networking events in the arts and business community, discount at the Double Tree Hotel parking facility, and a 10% discount at Good Karma Coffee Shop.

Hybrid Work Environment

Due to Covid-19, much of the Wilma administrative staff is conducted in a hybrid environment of remote and in-person work, dependent upon role function and responsibilities. In consultation with your supervisor, it may be determined that some administrative aspects of your role may be performed remotely.

Some night and weekend work will be required.

COVID-19 Vaccine Policy

The Wilma Theater strongly recommends all employees, whose work requires their physical presence on-site at spaces managed and operated by The Wilma Theater, to be fully vaccinated and up to date with the Pfizer-BioNTech or Moderna (bivalent) vaccine. Being “fully vaccinated” and “up to date” as defined by the CDC, is more than 14 calendar days following receipt of a final dose of the Food and Drug Administration (FDA) or World Health Organization (WHO) authorized vaccine.

Applications and Inquiries

Applications will be open until January 28, 2024, with the desired start time in early March, 2024.

Please send a resume and letter of interest as a single PDF attachment with your name and subject line “Associate Producer candidate” to hr@wilmatheater.org

Equal Opportunity Employer Statement

The Wilma Theater is an equal opportunity employer and does not discriminate against any employee or applicant on the basis of race, color, sex, gender, age, marital status, parental status, sexual orientation, religion, disability, or public assistance status in the recruitment, hiring, training, compensation, promotion, transfer, layoff, recall and termination of employees. The Wilma is committed to building a diverse, inclusive and equitable work environment. Those who identify as BIPOC, LGBTQ+, and other members of underrepresented communities are encouraged to apply.

The Wilma Theater seeks someone with experience in theater contracting and artistic producing to serve as Associate Producer in the Wilma’s Artistic Department.

The Wilma Theater creates living, adventurous art, presenting bold, original, well-crafted, thought-provoking productions that represent a range of voices, viewpoints, and styles. The Wilma’s organizational values were developed through conversations with Wilma staff, board, and HotHouse Company members. Our organizational values are curiosity, courage, care, rigor, joy, collaboration, and liberation.

The Associate Producer will contribute meaningfully to the organizational culture of the Wilma and will advocate to advance our values on an organizational, local, and national scale. This person will take part in cross-departmental work, company-wide EDI work and anti-bias training as we further our commitment to being an inclusive, anti-racist organization.

Wilma Theater Artistic Department mission: We courageously dream, develop, and curate the Wilma’s Artistic Vision by selecting the plays we produce and the artists who make them in service of the mission “to present bold, original, well-crafted productions that represent a range of voices, viewpoints and styles.” We prioritize care and liberation by centering our artists and audiences in all our work.

Position Summary

The Associate Producer reports to the Associate Artistic Director and works alongside the Artistic Director cohort and the Artistic intern.

The Associate Producer supports the Associate Artistic Director in execution of the cohort of Artistic Directors’ vision and manages the department’s contracting responsibilities. They are responsible for supporting the Associate Artistic Director in ensuring all departmental administrative tasks in the realm of company management, casting, budget, communications within the department and from Artistic to other departments, and workshops are executed fully and well. They are also responsible for producing ancillary events connected to Wilma productions.

Responsibilities

• Produce all developmental workshops.
• Produce ancillary events such as talkbacks, first rehearsals and closing toasts
• Maintain clear records of Artistic budget expenses throughout the season.
• Supervise the Artistic Intern (a part-time compensated position for the fall and spring semesters)
• Oversee contracting of all Actors, Stage Managers, Director, Dramaturgs, and Choreographers and act as administrative liaison for all employed as such. Ensure equitable contracts and healthy and safe working environments.
• Communicate with LORT council, Actor’s Equity Association, and Stage Directors and Choreographers Society to ensure ongoing strong relationship between the Wilma and these entities
• Coordinate all auditions, including EPAs and invited auditions.

Duties and Functions

• Support Associate Artistic Director in management of HotHouse Acting Company
• Attend first reads, designer runs, final dress, and preview performances of mainstage productions, offering feedback to the director.
• Scout plays, playwrights, directors, designers and actors by seeing local and national productions and attending play festivals; with an emphasis on local scouting.
• Participate in season planning and artistic vision conversations: advocate for voices from outside the dominant culture and anti-racist practices in all planning and visioning conversations.

Organizational Participation

• Attend staff meetings
• Provide information for and feedback on marketing materials and grants as requested
• Compile and share artist billing details for season productions with staff
• Support Development Department with entertainment portion of events such as the Fete, as needed.

Professional Development

• Attend play festivals and industry conferences
• Attend local and national productions

Position Qualifications

• Minimum of 5 years demonstrated experience in arts administration or other relevant administrative experience.
• Experience in contracting work for a unionized regional theater preferred. LORT Equity and Stage Directors and Choreographers contracting experience ideal.
• Must have experience negotiating and writing licensing contracts, preferably with playwrights.
• Experience producing events required
• The ideal candidate can multi-task and is highly organized.
• Seeking a candidate who likes to collaborate, loves supporting artists, and prioritizes care and joy in their work with others.
• The ideal candidate is proficient in remote-work software and systems, with the ability to learn Microsoft 365 and project management and video conference tools.

Compensation and Benefits

This is a full-time, exempt role with an annual salary in the low $40,000s.

Benefits include 85% payment of toward group health plan including vision, dental insurance, generous paid time off, 403(b) retirement plan, employee assistance program, and other benefits such as complimentary tickets to Wilma productions, various free and low-cost workshops and networking events in the arts and business community, discount at the Double Tree Hotel parking facility, and a 10% discount at Good Karma Coffee Shop.

Hybrid Work Environment

Due to Covid-19, much of the Wilma administrative staff is conducted in a hybrid environment of remote and in-person work, dependent upon role function and responsibilities. In consultation with your supervisor, it may be determined that some administrative aspects of your role may be performed remotely.

Some night and weekend work will be required.

COVID-19 Vaccine Policy

The Wilma Theater strongly recommends all employees, whose work requires their physical presence on-site at spaces managed and operated by The Wilma Theater, to be fully vaccinated and up to date with the Pfizer-BioNTech or Moderna (bivalent) vaccine. Being “fully vaccinated” and “up to date” as defined by the CDC, is more than 14 calendar days following receipt of a final dose of the Food and Drug Administration (FDA) or World Health Organization (WHO) authorized vaccine.

Applications and Inquiries

Applications will be open until January 28, 2024, with the desired start time in early March, 2024.

Please send a resume and letter of interest as a single PDF attachment with your name and subject line “Associate Producer candidate” to hr@wilmatheater.org

Equal Opportunity Employer Statement

The Wilma Theater is an equal opportunity employer and does not discriminate against any employee or applicant on the basis of race, color, sex, gender, age, marital status, parental status, sexual orientation, religion, disability, or public assistance status in the recruitment, hiring, training, compensation, promotion, transfer, layoff, recall and termination of employees. The Wilma is committed to building a diverse, inclusive and equitable work environment. Those who identify as BIPOC, LGBTQ+, and other members of underrepresented communities are encouraged to apply.