Administrative Coordinator

WHO WE ARE

Oh HEYYY!! Undead Voice is a trans-owned and operated company dedicated to empowering transgender and gender-diverse individuals in their voice transition journey. We help people develop a voice that aligns with their identity, allowing them to speak with confidence, authenticity, and without fear or limitation.

We envision a world where every voice is valued, diverse perspectives drive meaningful change, and true belonging fosters healthier, more inclusive communities. Committed to uplifting trans voices, Undead Voice operates independently, free from external regulation or control, ensuring that our mission and values remain firmly rooted in the needs of our community.

You can learn more about what we do at https://www.undeadvoice.com

ROLE OVERVIEW

We are looking for a highly detail-oriented Administrative Coordinator who loves making things run smoothly and takes real satisfaction in keeping operations tight and organized as we grow.

This is not a passive support role. You will own recurring workflows, manage internal systems, and keep the moving pieces aligned so nothing slips through the cracks. In addition to backend coordination, you will provide real-time chat moderation during live workshops and support logistics for, or attend, in-person events.

We’re a small team. Everyone carries real responsibility that makes an impact. You should be comfortable working independently, spotting what needs attention, and seeing projects through without constant direction.

Experience working in a startup, small business, remote team, or mission-driven organization is strongly preferred.

Within the first six months, you are confidently navigating our systems, independently managing recurring responsibilities, and proactively identifying ways to improve how we work. We are also looking for someone who provides reliable support during live programs and helps create a more organized, steady internal workflow that reduces operational friction for leadership and the team.

This position performs administrative and operational support functions within established systems and procedures. Strategic decisions, policy determinations, financial approvals, and program-level changes remain under leadership authority.

This position starts at 20 hours per week as a part-time W2 employee, with the potential to grow in hours and responsibility as the company expands.