Development and Executive Assistant

The Wilma Theater seeks someone with strong communication and organizational
skills, attention to detail, ability to juggle tasks, and an interest in
fundraising to serve as Development and Executive Assistant.

The Wilma Theater creates living, adventurous art, presenting bold, original,
well-crafted, thought-provoking productions that represent a range of voices,
viewpoints, and styles. The Wilma’s organizational values were developed
through conversations with Wilma staff, board, and HotHouse Company members.
Our organizational values are curiosity, courage, care, rigor, joy,
collaboration, and liberation.

The Development and Executive Assistant will contribute meaningfully to the
organizational culture of the Wilma and will advocate to advance our values
on an organizational, local, and national scale. This person will take part
in cross-departmental work, company-wide EDI work and anti-bias training as
we further our commitment to being an inclusive, anti-racist organization.

Position Summary
The Development and Executive Assistant works with the Development Director
and the Managing Director in support of the Wilma’s fundraising activities,
board development, and overall organizational growth. In support of the
Managing Director, they will schedule and organize meetings, manage
communications, and prepare materials for board members, key donors and
prospects. This person will also support the work we do in Tessitura, our
database, by managing donor information and running reports.  Additionally,
this person will manage Development Department logistics and paperwork,
including budgets, internal reports, donor materials, and development pages
of our website, as well as assisting with donor cultivation and stewardship,
including mailings and events.  They will assist the Institutional Giving
Associate by helping to prepare materials, including budgets, proofreading
applications and other submissions, and general assistance with material
prep. They will also assist with special projects as assigned.

Position Qualifications
The ideal candidate has: the ability to juggle multiple projects; strong
organizational skills and attention to detail; experience with data
processing and comfort with numbers; an aptitude for collaboration; and
strong communications skills.

The Development and Executive Assistant should be comfortable interacting
with a wide range of internal and external stakeholders in person and
virtually; have a strong yet flexible approach to problem-solving; and a
strong ability to juggle and track multiple tasks. They should efficiently
manage current processes, while imagining and implementing new approaches to
our work. Passion for theater preferred, but not necessary.

Compensation and Benefits
This is a regular part-time, non-exempt role with compensation of $22/hour.

Benefits include 5 PTO days, paid holidays, access to the employee assistance
program, complimentary tickets to Wilma productions, various free and
low-cost workshops and networking events in the arts and business community,
discounts at the Double Tree Hotel parking facility, and a 10% discount at
Good Karma Cafe.

Hybrid Work Environment
This position is on-site at the Wilma’s home at 265 S. Broad Street, with a
regular schedule to be negotiated prior to start, but including regular hours
4-5 days per week, with the option for flexible work hours or include
occasional additional hours nights and weekends.

Due to Covid-19, much of the Wilma administrative work is conducted in a
hybrid environment, of remote and in-person activity.  Currently, this
position is onsite; however, fluctuations in COVID-19 levels, or other
occurrences may result in hybrid work.
Some night and weekend work will be required.

COVID-19 Vaccine Policy
The Wilma Theater requires all employees, whose work requires their physical
presence on-site at spaces managed and operated by The Wilma Theater, to be
fully vaccinated and up to date with the Pfizer or Moderna (bivalent) booster
for COVID-19. Being “fully vaccinated” and “up to date” means that an
individual is at least two weeks past their final dose of an authorized
COVID-19 vaccine and booster regimen.

In order to be qualified for employment at the Wilma Theater, final
candidates must comply with the vaccination requirement or receive an
approved exemption. Exceptions to this policy include:
1. Employees who do not report to a workplace where other individuals (such
as coworkers or customers) are present
2. Employees who are working exclusively from home/remote environment
3. Employees who have a documented and approved medical or religious
exemption.

Applications and Inquiries
Applications will be accepted until February 15, 2023, with the desired start
date of March 20, 2023

Up to 100 applications will be accepted for review during the application
period. If 100 applications are submitted before the deadline, the
application period will be considered closed.

Please send a resume and letter of interest as a single PDF attachment with
your name and subject line “Development and Executive Assistant
candidate” to hr@wilmatheater.org

Equal Opportunity Employer Statement
The Wilma Theater is an equal opportunity employer and does not discriminate
against any employee or applicant on the basis of race, color, sex, gender,
age, marital status, parental status, sexual orientation, religion,
disability, or public assistance status in the recruitment, hiring, training,
compensation, promotion, transfer, layoff, recall and termination of
employees. The Wilma is committed to building a diverse, inclusive and
equitable work environment. Those who identify as BIPOC, LGBTQ+, and other
members of underrepresented communities are encouraged to apply.