Development Assistant, Donor Engagement and Communications

We Are Committed to an Inclusive Workplace
At the Philadelphia Museum of Art, we actively seek to employ a diverse group of people who embody our organizational values. We welcome and encourage individuals of all backgrounds to apply, especially those from marginalized and underrepresented groups in the museum field, who are inspired by our shared purpose and enjoy working collaboratively with others.

We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status.

How You Will Contribute
The Development Assistant for Donor Engagement and Communications provides administrative support directly to the Director of Donor Engagement and Communications as well as broader program support for both halves of the team.

Specifically, you will:
•       Provide support to the Director of Donor Engagement and Communications related to the day-to-day operations of the team.
•       Assist with administrative processes by implementing office procedures and systems, including tasks related to the Raiser’s Edge donor database, Spiceworks virtual ticket system, Campaign Monitor email marketing system, work orders for the Editorial and Graphic Design department and Photography Studio, invoice transmittals with the Finance department, and more.
•       Provide assistance for all events and programs managed by Donor Engagement, including tasks related to compiling invitation lists, sending out mailings, tracking RSVPs, processing returned mail, and day-of staffing.
•       Provide assistance for select communications projects managed by Donor Communications, including tasks related to the magazine, newsletter, impact reports, stewardship reports, publications, letters, proposals, and other reports.
•       Draft select templated correspondence, including acknowledgment letters.
•       Support stewardship and donor recognition activities in collaboration with the Director of Donor Engagement and Communications.
•       Assist with agendas and follow-up minutes for significant meetings and programs, as assigned.
•       Serve as a checks-and–balances system to ensure Director of Donor Engagement and Communications manages all deadlines.
•       General office duties shared with all Development Assistants and Coordinators, including answering general phone line and collecting mail, assisting with large projects and mailings, etc.

Your background and experience include:
•       Exceptional written and oral communication skills
•       Strong organizational skills, attention to detail, and the ability to be flexible and creative.
•       Computer proficiency including Microsoft Word and Excel required.
•       Knowledge of Raiser’s Edge desirable.

Compensation
•       The salary for this position is $30,000.
•       This position is full-time, non-exempt and 35 hours per week.
•       This position is part of the AFSCME Local 397 bargaining unit.
•       COVID-19 vaccination required.

Application Timeline
Applications will be reviewed on a rolling basis.